I think the most dreaded task for many couples during wedding planning is the table assignments. While I have no tips to help you make sure that no one feels like they’re seated at a bad table or how to best keep your divorced Aunt Sarah and Uncle Charlie as far away from each other as possible (because no one wants a repeat of the great butter fight of 2006), I can give you an easy way to keep track of who is sitting where and with whom.
I am a rather visual person so seeing things laid out helps me keep track in my mind. Here is what you need to create a perfect seating arrangement for your wedding:
*A pack of paper plates – feel free to use whatever you have in your cabinet. Leftover plates from New Year’s Eve 2005 or your niece’s Barbie birthday party are fine!
*Post it note strips in multiple colors like these:
Got those two things? Great – now grab a pen and get started:
1. As you receive your RSVPs, write each person’s name on their own post it strip. If you have asked your guests to indicate their meal selection, use different colored slips to represent each meal or use the different colors to represent guest groups like bride, groom, both, etc. so you can make sure you have a nice mix in your floorplan.
2. Spread out your plates and start putting assigning guests to tables.
3. Number each of your plates to correspond to a table on your floor plan.
4. Enter everyone’s table number into your master guest list and you are all set to create your place cards, send final meal counts by table to your caterer, etc.
Since you can easily move people from table to table or take the seating plan with you to consult with family members this is a super easy, super cheap and super flexible to tackle a dreaded task. Good luck!